Office of the General Counsel

Date: September 7, 2000
Matter of: [Claimant]
File Number: 00-0018

OPM Contact: Melissa Drummond

[claimant's name and address]

Dear [claimant]:

This responds to your August 9, 2000, letter regarding restoration of compensatory time. We acknowledged receipt of your letter on August 29, 2000. However, after closely reviewing the documentation that you submitted, we cannot accept your claim at this time.

Part 178 of Title 5, Code of Federal Regulations (copy enclosed) concerns the adjudication and settlement of claims for compensation and leave. Section 178.102 describes the procedures for submitting claims as well as the documentation that should accompany a claim. Paragraph (a)(3) of section 178.102 specifies that this documentation should include a copy of the denial of the claim. Therefore, paragraph (a)(3) contemplates that an employing agency already has reviewed, and issued an initial decision on, a claim before it is submitted to the Office of Personnel Management (OPM) for adjudication. Although paragraph (b) of section 178.102 provides that an agency, in its discretion, may forward a claim to the OPM, it also provides that the claimant is responsible for ensuring that OPM receives all the information requested in paragraph (a), including the agencys initial decision.

Based on the information that you submitted, we find no record of such a denial of your claim from your headquarters employing agency. I understand that you questioned an agency employee about the loss of your compensatory time and a supervisor responded to your question. However, this does not constitute an official agency denial of a claim. I am returning the documentation that you provided so that you can include it with your submission to the [agency]. If your agency denies your claim at the headquarters level, you may then submit your claim for adjudication to OPM.

Sincerely,

Melissa A. Drummond
Program Manager

Enclosures